Data Protection Policy.

1. Introduction

 

Eco Labels Ltd is committed to safeguarding the privacy and protecting the personal data of individuals with whom we interact, including customers, employees, and partners. This Data Protection Policy outlines our commitment to complying with data protection laws and ensuring the secure and responsible handling of personal data.

 

2. Scope

This policy applies to all employees, contractors, and third parties who process personal data on behalf of Eco Labels Ltd. 

 

3. Key Principles

3.1. Legality and Fairness: We will process personal data lawfully and transparently, ensuring that individuals are informed of the purposes of data processing.

3.2. Purpose Limitation: Personal data will be collected and processed only for specified, explicit, and legitimate purposes.

3.3. Data Minimisation: We will collect only the data that is necessary for the stated purposes and ensure it is kept accurate and up to date.

3.4. Data Security: We will implement appropriate technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, and destruction.

3.5. Data Retention: Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected, and in compliance with legal requirements.

3.6. Individual Rights: We respect individuals' rights regarding their personal data, including the right to access, rectify, erase, and restrict processing, as well as the right to data portability.

3.7. Data Breach Notification: In the event of a data breach, we will notify the appropriate supervisory authority and individuals affected as required by law.

 

4. Data Collection and Use

4.1. Consent: Personal data will be processed with the individual's consent whenever necessary. Consent will be freely given, specific, informed, and revocable.

4.2. Contractual Obligations: Data may be processed to fulfil contractual obligations with individuals or to take pre-contractual steps upon their request.

4.3. Legal Obligations: We will process personal data to comply with legal obligations.

4.4. Legitimate Interests: In certain cases, we may process data for our legitimate interests, provided it does not override the rights and interests of the individual.

 

5. Security Measures

We will implement appropriate technical and organizational measures to protect personal data. This includes:

5.1. Data encryption in transit and at rest.

5.2. Regular data security assessments and audits.

5.3. Employee training on data protection best practices.

5.4. Access controls and authorisation restrictions.

 

6. Data Subject Rights

Individuals have the following rights regarding their personal data:

6.1. Right to access and obtain a copy of their data.

6.2. Right to rectify inaccuracies in their data.

6.3. Right to erasure (the "right to be forgotten") under certain circumstances.

6.4. Right to restrict processing.

6.5. Right to data portability.

6.6. Right to object to processing under certain circumstances.

 

7. Data Protection Officer

Eco Labels has appointed a Data Protection Officer (DPO) to ensure compliance with data protection laws and to act as a point of contact for data subjects and supervisory authorities.

 

8. Review and Update

This Data Protection Policy will be reviewed and updated regularly to ensure its relevance and compliance with data protection laws and regulations.

 

Date: 04/03/2023

Version: 2a

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